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HealthOps Automation

Who we help / Dental

AI call answering and recall automation for dental practices

For independent dental practices, we answer calls your front desk misses, book new patients and emergencies by your rules, keep hygiene recalls on schedule, and fill last-minute cancellations from a waitlist. Everything is done for you and works alongside systems like Dentrix. Your team keeps control of treatment conversations and anything clinical.

By [Founder name], Founder

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What is different about dental front desks?

Dental schedules mix long procedures, short hygiene visits and emergencies, and the front desk also handles treatment plans, insurance questions and payments. When the phone rings during a treatment-plan conversation, it often goes unanswered. Hygiene recalls slip when nobody has time to call the overdue list.

Which dental workflows do you automate?

We focus on the work that is high-volume and rules-based:

  • Overflow and after-hours call answering, with new-patient booking
  • Dental emergency triage scripts you approve, routing to on-call staff where needed
  • Hygiene recall reminders and rebooking for overdue patients
  • Appointment confirmations and short-notice cancellation backfill
  • Insurance and payment FAQs, scripted by your team

Will it discuss treatment plans or prices?

Only what you script. Most practices let it share general information, such as new-patient exam pricing or which insurance plans they accept, and hand treatment-plan questions to a person. It never gives clinical advice. See how our AI receptionist handles escalation.

Dental call types and how they are handled

Dental call types and how they are handled
Call typeHandled by automationHanded to your team
New patient exam bookingYes, by your rulesIf special needs or complex insurance
Hygiene recallYesIf the patient has questions
Dental emergencyTriage script and first slotClinical questions, on-call routing
Treatment plan questionsNoAlways
Hours, location, insurance acceptedYesBilling disputes

Straight answers

Frequently asked questions

Does it work with Dentrix?

We work alongside Dentrix and other dental systems. Where direct booking is not available, we start with call forwarding and booking requests your team confirms.

How does it handle dental emergencies?

It follows an emergency script you approve, offers the first emergency slot where it can, and transfers to on-call staff or gives the guidance you specify.

Can it fill cancelled hygiene slots?

Yes. When a patient cancels, the slot is offered to waitlisted patients who want an earlier appointment, and the first to accept is booked.

Will it talk about prices?

Only the prices and offers you script, such as a new-patient exam fee. Treatment-plan and billing questions go to your team.

Is this for DSOs?

Our focus today is independent practices with roughly 3–10 providers. We scale with multi-site groups, and the free audit can cover several locations.

Related services and guides

Free practice audit

Find out what missed calls and lost sessions are costing you.

Free audit, no commitment. We test your phones at busy times and show you the numbers.